MINUTES
REGULAR
MEETING – August 1, 2002
Mary
Anne Graham, Vice Mayor
Mark
Albright
Hazen Dean
John
Heyner
Phil
Bzdyk
Gary
Pechtimaldjian
Public Attendees: Dick
Keller
Dick Davis
Marvin
Davis, President of Stoneleigh Homeowners Association
William P. Fox
Peter
Kanis, President of Loudoun Habitat for Humanity
Eric
Zicht
Kelly
Henshaw, Anderson & Associates Engineer
Leroy
Beans
Norbert
Drury
Steve
Monaghan, Chairperson of Town of Round Hill
Planning Commission
Jennifer
Owesney, Town of Round Hill Planning Commission
Staff Attendees: Kelly
Yost
Cheryl
Jacobson
Meeting Began: 8:05
P.M.
Public
Comment: Dick Keller expresses his concern about traffic with all
the new development coming into Round Hill, and the need to have new roads to
handle that traffic. He suggested that here needs to be alternative roads to
connect neighborhoods instead of going through the main part of town. Mr.
Keller presented 3 handouts to the Town Council (1. Town Comprehensive Plan; 2.
Charrette Plan; 3. An Article that Dick Keller had presented to the Town of
Leesburg for 50-year comprehensive planning.)
·
A Traffic Study has been done
by Loudoun County as part of the Charrette process that shows potential
problems with traffic in Round Hill but offers no resolutions.
·
Recommends to the Town
Council to use VDOT free modeling program.
·
Offered to hold workshop on
50 year planning.
Marvin Davis addressed to the Town Council on three topics:
1. Thanked the Town Council for their tough budget
decision-making, including the Sewer Cap.
2. Mentioned that he had mailed out a newsletter to the
Stoneleigh homeowners in which he enlightened them on the budget process and
made complimentary statements about the diligence on the part of the Town
Council in process. He told them that
he had been allowed to participate in the process and in keeping with the team
spirit, he would like to work with the Town Council in the future seeking a
relief in the water and sewer rates.
Mr. Davis indicated that there are additional Stoneleigh residents
interested in joining the citizens advisory committee (The Dean Study) and
would like to see the committee begin as soon as possible. He asked that the Council set some
definitive goals and expectations for the committee. He also encouraged anyone that is still incurring billing
problems to meet with Town staff on billing issues; adding that, in his opinion
the Town staff is dedicated and diligent in trying to solve problems.
3. Noted that the completion of Stoneleigh (Section 8) would
include completing the second entrance and exit at Stoneleigh, which is greatly
needed.
4. Encouraged the Town Council to hold a meeting at the
Town Office regarding proposed Stoneleigh water infrastructure changes to help
Stoneleigh residents understand what the impact would be.
Approval
of Agenda: Motion to move Anderson & Associates up on the Agenda
to Item No. IV by Mary Anne Graham.
Second by Phil Bzdyk. Approved
6-0.
Approval
of Minutes: Motion to approve the minutes of June 20, 2002 by John
Heyner. Second by Phil Bzdyk. Approved 6-0.
The
Town Engineer’s Report is attached to the original minutes and can be viewed at
the Town Office.
The
Town Council will review the Cedar Street information, easements and mapping at
the August 15, 2002 Town Council meeting.
Mayor
and Town Council show concern why engineers are discussing the elevated water
tank water bill as a technical issue.
Kelly Yost to verify the status of the bill with Town Attorney Maureen
Gilmore. The elevated water tank bills
total is $2,281.20.
Action
Items: Town Council approved $3,629.00 change order to bring Route
7 pump station on line and meet Oak Hill Properties schedule to sell
homes. Motion to approve by Mary Anne
Graham. Second by John Heyner. Approved
5-1. Gary Pechtimaldjian voted nay.
·
Council Selection of Vice-Mayor
– Motion by Phil Bzdyk to nominate Mary Anne Graham for position of Vice
Mayor. Second by John Heyner.
Motion by Gary Pechtimaldjian to nominate Hazen Dean for
position of Vice Mayor. Hazen Dean
declined.
Approved Mary Anne Graham as Vice Mayor.
·
Summer Sewer Rate Letter for
2002 – Made minor changes in draft.
Mail out to all utility residents as soon as possible.
·
Delinquent Utility Bills –
Cheryl Jacobson explained the process of notification to residents with past
due accounts. Requested policy dollar
amount for accounts that will be sent final demands. Town Council responded
that all collection accounts no matter how small the balance will be treated
the same (with first notices, final demands and disconnect of service). Also
discussed was the process of placing a lien will on properties that have an
outstanding balance after 60 days.
Mark
Nelis, Attorney at Law
Requested
that Town Council provide a will serve letter to provide Stoneleigh development
– Section 8 (13 lots) with water and sewer, and provide Hill High (equivalent
to 10 residents) with sewer only. Noted that the completion of Stoneleigh,
Section 8 enables the completion of the second entrance and exit to the
development.
Mark
Albright motions for the Town of Round Hill to serve Section 8 in Stoneleigh at
the prevailing out of town water and sewer rates. The will serve letter will
state that The Town of Round Hill has the capacity to serve Stoneleigh Section
8 in the future and will make the service contingent on my completion and
placing in service of the new Waste Water Treatment Plant. Date anticipated at this time is March 2003.
Second by John Heyner. Approved 6-0.
Council
unanimously agreed to have the Mayor send the Will Serve letter for
Stoneleigh-Section 8 to the County with the language requested for review of
the Town attorney.
Hill
High will need to be discussed at a workshop. Anderson and Associates to review
the plans and the workshop will meet on Thursday August 15, 2002 at
7:30pm. Mayor Etro requests attendance
from the Town Council, Planning Commission, and an engineer from Anderson &
Associates. Mark Nelis, Attorney at Law
will be attending and the workshop is open to the public.
Pete
Kanis, President of Habitat for Humanity of Loudoun County
Requesting
a water and sewer taps for a Habitat home located on Hayman Lane. They would
like to begin building no later than March of 2003. The property is not in the JLMA it was at one time but it was
taken out.
Mayor
Etro said the JLMA needs to modified for the Hayman property,
Stoneleigh-Section 8, easement the Town is trying to negotiate for sewer on the
West side of the Lake, for the water and sewer lines that are outside of the
JLMA. To finalize the JLMA would take approximately
6 months to 1 year.
Motion
by Mark Albright for the Town of Round Hill to provide a conditional vote
(giving Mayor Frank Etro the authority to write the will serve letter), for the
property owned by The Habitat for Humanity (35757 Hayman Lane; Tax ID # 34 –
Lot # 53) once the change is made by the County to include the property the JLMA.
The
will serve letter will state that The Town of Round Hill has the capacity to
serve the property at 35757 Hayman Lane in the future and will make the service contingent on the
completion and placing in service of the new Waste Water Treatment Plant. Date anticipated at this time is March 2003.
The language of the will serve letter will be reviewed by the Town attorney.
Second by Gary Pechtimaldjian. Approved
6-0.
Steve
Monaghan, Town of Round Hill Planning Commission
·
Article 11 – Recommendation
of the non-conforming issues in the Zoning Ordinances. Suggested that Anne Hennessey the Town’s
zoning administrator explain the Revisions to Article 11 at the next Town
Council meeting.
The Council ask that at the Town Council meeting August 15,
2002, Anne Hennessey present Article 11 with the strike-thrus showing the
original and suggested revisions if this is available. Otherwise show the
original and the changes to Article 11.
·
Pedestrian Network
Preliminary Draft for the Round Hill land Management Trail – The plan shows
having pedestrian connections to the school from the Town, pedestrian access to
Fallswood, Stoneleigh, future access to Hill High Orchard & to the lake.
·
County Citizens Group/Advisory
had their first meeting July 31, 2002.
Steve Krisa that lives at 26 Main Street went to the meeting and the
County is looking at him as a representative.
Steve Monaghan should have a meeting with Steve Krisa to see what
direction the Town should go in.
Steve Monaghan, Mayor and Council discussed that the
Planning Commission should come up with a gateway design for the entrances to
the Town. When the plans are completed the Planning Commission will present it
to the Town Council.
Mayor’s Report:
Mayor
Frank Etro assigns committees:
·
Committees:
1.
Public Utility Water and
Sewer Combined - Mark Albright, Mary Anne Graham, Kelly Yost & Alan
Wolverton. A & A to be available if
needed.
2.
Dean Report – Hazen Dean
& John Heyner to provide direction. Citizens that have shown an interest in
joining are Marvin Davis, Ian Bush & Charles Ooten.
Hazen Dean has provided a Committee Agenda.
a)
Develop a high level
financial model for the water/sewer utility including annual income and expense
projections for the next 10-20 years factoring anticipated usage and hookup
revenues as well as dept service, ongoing costs and capital expenditures.
b)
Provide Town Council with financial data financial required
answering community concerns regarding the cost of service.
c)
Involve the community in the
process via interested and skilled representation.
The committees
are open to the public.
Town Council Reports:
Mary Anne Graham – Asked
Kelly Yost if he had heard from Maureen Gilmore, Town Attorney regarding the
sludge management agreement. The
Leesburg’s attorney reviewed the agreement, made changes and has returned the
letter back to the Leesburg plant for Steve Cawthorn to make comments. It will need to be returned to their
attorney for review will in turn send it to Maureen Gilmore.
Mary Anne Graham talked with Rick Thoessen, Deputy Director
of LCSA, who took her phone call that she as an official request to enter into
discussion with Dale Hammes, Director of LCSA regarding Round Hill entering
into a long-term agreement with LCSA to take Round Hill’s sludge and eventually
dispose of it at LCSA’s Broad Run treatment facility. Mary Anne added that Thoessen still expects to meet with Kelly
Yost and Alan Wolverton to discuss further.
John Heyner – Put together a letter to Holtzman Oil
regarding the renovation of the gas station located at the corner of Business
Route 7 and Route 719 in Round Hill.
Phil Bzdyk – Jen Owesney has provided a drawing in the
drainage ditch and other improvements within the easement.
Town Council discusses the alternatives, the costs, what
would be best for both the Town and Jen Owesney.
Newsletter – Asked Frank Etro to write a note to place in
the newsletter. The Town office will e-mail Nancy Gross with the Sewer Rate Cap
for 2002 to be included into the newsletter.
Town Administrator’s Report: Kelly Yost
·
Employee Medical Benefits –
There was discussion about changing the amount the Town will pay towards an
employee’s medical insurance premium and whether to offer an Opt-Out amount.
Town Council made no decision at this time. Kelly is to
interview each employee individually & report to the Council.
Bills for
Payment: Unanimously approved payment of bills.
Adjournment: 11:50
P.M.
Attachments are located in Town
Office with Approved Minutes
Monthly
Engineers Report
Mark
Nelis, Attorney at Law – Hill High & Stoneleigh Section 8
Treasurer’s
Report 8-1-02
Loudoun
County Habitat for Humanity Letter
Article
11 Revision of Zoning Ordinance
Summer
Sewer Cap Letter – Draft
Memorandum
for Delinquent Utility & Tax Accounts
Health
Insurance Summary