MINUTES
REGULAR
MEETING – JUNE 5, 2003
Mary Anne Graham, Vice Mayor
Mark Albright
Hazen Dean
Arrived Late: Phil Bzdyk
Absent: Meg
Nash
Public Attendees: Mark Nelis, Attorney at Law
Don
Darling
Scott
Darling
Kathleen Luckard
Margaret
Sterrett
K. F. Sterrett
Staff Attendees: Kelly Yost
Karen Kirk
Cheryl Jacobson
Meeting Began: 8:02 P.M.
Public Comments: Mark
Nelis Attorney at Law is attending the meeting tonight on behalf the Case
family, currently owning the property located north of Town. Mark Nelis informed the Mayor and Council
that at the present time the Case family has the property under contract with
Richmond American Homes. Mark Nelis
stated that he is aware a letter has been to Richmond American Homes informing
them the Town will support the development for the current zoning of the
properties Richmond American Homes is trying to purchase which is 1 unit per
acre. Richmond American Homes would like to have the properties re-zoned by
Loudoun County to receive the maximum density of 2.5 homes per acre. He asked Mayor Etro and Town Council if the
Town would reconsider support for a higher density than 1 unit per acre.
Mayor Frank Etro stated, he would be
discussing Richmond American Homes during his report and asked that he stay
until then.
Approval of Agenda:
Motion by John Heyner to approve the June 5th, 2003 Agenda. Second by Mary Anne Graham.
VOTE:
Aye: Mary Anne Graham, Mark Albright, Hazen Dean & John Heyner.
Nay: None.
Abstain: None.
Absent: Meg Nash & Phil Bzdyk.
Approval
of Minutes:
Motion by John Heyner to approve the Minutes of May 15th,
2003. Second Mary Anne Graham.
VOTE:
Aye: Mary Anne Graham, Mark Albright, Hazen Dean & John Heyner.
Nay: None.
Abstain: None.
Absent: Meg Nash & Phil Bzdyk.
Motion by Mary Anne Graham to approve Public Hearing Minutes on May 29th, 2003 for Budget Fiscal Year 2004. Second by John Heyner.
VOTE:
Aye: Mary Anne Graham, Mark Albright, Hazen Dean & John Heyner.
Nay: None.
Abstain: None.
Absent: Meg
Nash & Phil Bzdyk.
History Matters Consultants – Presentation by Susan Berry-Hill, Edna
Johnston & Kathryn
Gettings-Smith
Loudoun County has started a Historic Preservation Plan for the entire County. The Board of Supervisors has appointed a citizens advisory committee to provide policies and planning objectives for development and renovation plans. The 3 surveys that were used to assess historic resources in the County are:
1. African American historic resources survey assessed Countywide
2. General historic resources survey assessed County wide, a limit of 750
structures.
3. Historic Community Assessment (aka Preliminary Information Form “PIF” Survey).
PIF is used by the Virginia Department of Historic Resources to assess logical boundaries for a historic district in a community.
Loudoun County contracted with History Matters to provide a PIF survey for Hamilton, Lovettsville, Purcellville and Round Hill.
The committee has preformed a “windshield” survey of Round Hill consisted of 93 acres and 150 structures at least 50 years old. This survey is to assess if there is a concentration of resources that would make for a logical historic boundary within the Round Hill. The survey results presented would show the Mayor and Town Council the general assessment of Round Hill. If the Council decides to proceed, Historic Matters would take the assessment (at no cost to the Town) to the State for their general evaluation. The State would review the evaluation and determine if the district is eligible for nomination to the Virginia Landmark Register or the National Register of Historic Places.
Historic Districts are as follows:
1. Local – Regulatory (design guidelines).
2. State – Non-Regulatory. Tax credits are available to homeowners.
3. Federal – Non-Regulatory. Tax credits are available to homeowners.
The Board meets four times a year to hear nominations for structures to join the historic preservation for different boundaries. The map presented to the Council excludes new homes but with the survey indicating 93 acres and 150 structures be included in the district it would be most likely that be nominated.
John Heyner moves that the Town support History Matters to take this historic district application to the State understanding that there is no cost to the Town.
Second by Mary Anne Graham.
VOTE:
Aye: Mary Anne Graham, Mark Albright, Hazen Dean & John Heyner.
Nay: None.
Abstain: None.
Absent: Meg Nash & Phil Bzdyk
Susan Berry-Hill will prepare a final form of the PIF to send to the State and provide the Town a copy.
Action Items:
¨
Approval of the
Fiscal Year 2004 Budget & Fee Schedule:
Motion by Hazen Dean to approve the Budget
for Fiscal Year 2004 & Fee Schedule.
Second by Mary Anne Graham.
VOTE:
Aye: Mary Anne Graham, Mark Albright, Hazen Dean &
John Heyner.
Nay: None.
Abstain: None.
Absent: Meg Nash & Phil Bzdyk.
John Heyner requested the staff
to draft a letter for all utility customers informing them that there will not
be a “Summer Sewer Cap” for 2003.
Mayor’s Report: Mayor
Frank Etro
¨ Boundary Line Adjustment – Focuses on two areas – Utility based and Commercial based. The amended map generated from the survey of the Town by Wolford & Chen would be submitted for the Boundary Line Adjustment public hearing by first the County and then by the Town of Round Hill.
The amended map would include bringing the following properties into the Town: the commercial property located at the northeast corner of Evening Star Drive; the stone house located at 29 & 31 E. Loudoun St.; the barn and 3 additional parcels on Falls Pl.; and all properties that are divided by the Town corporate limits. Maureen Gilmore, Town attorney had spoken with Larr Kelly Assistant County Attorney, he had indicated that the County would not have a problem including the additional properties in the BLA.
Motion by Mary Anne Graham to include in the BLA the areas marked by Wolford and Chen on the recent survey draft, in addition the two commercial areas, and all properties that are currently divided by the Town corporate limits. Second by John Heyner.
VOTE:
Aye: Mary Anne Graham, Mark Albright, Hazen Dean &
John Heyner.
Nay: None.
Abstain: Phil Bzdyk.
Absent: Meg Nash.
Planning Commission and Anne Hennessey the Zoning Administrator has been informed that the properties that will be brought into the Town will need to be brought in as they are currently zoned (JLMA-1, AR-1, CC-1). The Town Zoning Ordinance will need to have the zoning added and will provide a new map showing the revisions to the zoning. The Town will need to have a public hearing on the revision to the Zoning Ordinance.
Frank asked Maureen Gilmore if the Town would be able to have the public hearing at the same time as the BLA public hearing.
Maureen Gilmore responded, she thought they would need to be separate but she would research and respond.
¨
Round Hill Rowing Club – Jeff Lucier has
contacted Mayor Etro regarding establishing a rowing club on Sleeter Lake. The ages of the club members would be from 8th
to 12th grade. There will be
a meeting for the parents’ on June 17th at the Town Hall at 7:30PM
to discuss the Fall 2003 and Spring 2004 seasons.
Jeff Lucier asked the Council if there would be a shelter for the boats to be placed between practices that the Town could provide.
Town Council has concerns with liability and traffic on the road into the sewer plant.
Jeff Lucier will provide a proposal for the Town Council to review.
¨ Round Hill Youths – Mayor Frank Etro has discussed this topic with church pastors and would like to involve civic leaders in addressing this potential issue.
Frank Etro has indicated that Meg Nash would like to be involved and he invited any other members of the Town Council to join in brainstorming with other interested parties.
John Heyner stated during the Main Street meeting it was discussed that it may entry-level summer and evening time work.
¨ Derelict Properties – Mark Albright brought to the attention of the Council a derelict property that the Town needs to address with possible violations per the Town ordinance.
Frank Etro had requested Maureen Gilmore, Town attorney to research derelict properties. She indicated this would be the job of the Zoning Administrator. The Zoning Administrator has prepared a draft of a letter that the Town would provide ordinance violation(s). Mark Albright intended for the idea to be a simple letter stating code violation(s) and a time frame to correct violations.
John Heyner asked Maureen Gilmore about penalties on violations.
Maureen Gilmore stated the State Code gives the Town the right to impose civil penalties along with criminal penalties. When there is a health and safety issue there can be a fine of $1,000 per day until the violation is corrected by the property owner. Suggestion by Maureen Gilmore is to give notice to the property owner a shorter time frame to respond but to have the property owner provide a plan in writing what will be done to clean up the property.
Town Council will schedule a work session to work on penalties for violations Section 12 of the Town Code.
¨ Richmond American Homes – An e-mail was received by the Town from Richmond American Homes (RAH) asking the Town to support their re-zoning of 2.5 units per acre on the properties RAH is interested in developing just north of Town. The Town had sent a letter stating that the Town would support the current zoning at 1 unit per acre.
Frank Etro met with the County; during this discussion the County referred to the Round Hill Area Management Plan pages 41 & 42.
Frank Etro, Town Council & Mark Nelis discussed the intention of RAH to maximize the density but the Town Council would like to see further discussion.
Frank Etro will draft a letter and have the Town Council review on the outcome of the discussion, offering RAH to come to a Town Council meeting to discuss why the Town should support the rezoning of the interested properties at a higher density. RAH should provide a plan with the current zoning (1 unit per acre) along with the alternative higher density drawings.
¨ Supervisor Burton Presentation Request – on how development costs have an impact on citizens’ taxes.
Council agreed to place him on the agenda.
¨ Round Hill Hometown Festival – All the festivities went well. Nice weather contributed to an enjoyable day at the festival. A lot of hard work by the volunteers made it possible.
Town Council Reports:
Mary Anne Graham:
¨ Stream Monitoring & Water Shed – Loudoun Water Watch is a new program that is being formed. The Loudoun Water Watch is a partnership between the Volunteer Stream Monitoring and the County. There are looking for support from the towns and citizens located in Western Loudoun (not in the form of money). There are opportunities to get the community involved.
Phil Bzdyk has offered to be a liaison and speak at meetings. Phil Bzdyk will provide the Town Council with more information. At the appropriate time he would draft a resolution that the Town would support the program.
Hazen Dean:
¨ Dean Committee – The Dean Committee will be funded as of July 1, 2003. Hazen Dean requests for names of consultants to contact for the fee study. The next meeting will be on June 11, 2003 at 7:30pm. All members of the Council are invited to attend the meeting.
John Heyner:
¨ Main
Street Loudoun – The next meeting will meet on Thursday June 12th,
2003 at 8:00AM at the Round Hill Woodworking Shop. The alternative place for the meeting will be the old Round Hill
Elementary School.
Town Administrator’s Report: Kelly Yost
¨
FOIA – Kelly Yost informed the Town Council about
a training class at the Purcellville Town Council Chambers on June 16th,
2003 at 7:00pm. Please notify the Town
staff if you are interested in attending.
¨
Amoco Gas
Station – Gary Lantz construction
manager of the canopy project recently pick up the Zoning & BZA
application.
¨
Engineer Report – Current Change Order for $7,864.00.
Motion by Mary Anne Graham to approve Change
Order No. 6 in the amount of $7,864.00.
Second by Phil Bzdyk.
VOTE:
Aye: Mary Anne Graham, Phil Bzdyk, Hazen Dean &
John Heyner.
Nay: None.
Abstain: None.
Absent: Meg Nash & Mark Albright.
Change order no. 6 did not have Anderson
& Associates signature on the signature page. Frank Etro will sign change order after Anderson & Associates
has signed the change order.
Miscellaneous Items:
¨ Customer Sewer Credit Request – In a letter recently submitted by Mr. Bishopp
requesting a credit on his current utility bill for the sewer amount due to an
underground leak.
The Mayor and Town Council reviewed the Town
Ordinances and the Town Council unanimously agreed that the only credit
available is what the Ordinance states the Town may offer a credit for 50% of
the water and 50% of the sewer for the leak portion and average the previous 3
consecutive like billings for the regular portion of the bill as stated in the
Town of Round Hill’s Water Ordinance Article VI Section 15.
VOTE:
Aye: Mary Anne Graham, Phil Bzdyk, Hazen Dean &
John Heyner.
Nay: None.
Abstain: None.
Absent: Meg Nash & Mark Albright.
Bills for Payment:
¨
Motion
by Mary Anne Graham to approve Bills for payment for
June 5, 2003. Second by Phil
Bzdyk.
VOTE:
Aye: Mary Anne Graham, Phil Bzdyk, Hazen Dean &
John Heyner.
Nay: None.
Abstain: None.
Absent: Meg Nash & Mark Albright.
Public Comment: Mrs. Sterrett informed the Town Council and Mayor Etro that the boat
landing on the lake is private owned by the Hughes property. There could potentially be a PR problem if the Town approves the Row Club to have access to the lake and the fishermen that have been trying to gain access to the lake for 10-15 years still won’t be able to access the lake.
Mayor Frank Etro responded that to obtain access to the lake, a post office box is required. Mayor Etro was unsure of the exact language in the Consent Decree; therefore the Consent Decree would need to be checked.
Mrs. Sterrett stated when discussions begin with the Row Club the gate at the entrance of the WWTP will need to be addressed about securing the gate.
During the rain storm on May 16, 2003 there was water higher than they have seen in previous rainstorms. She was concerned that there wasn’t a spill at the treatment plant. The Council reassured Mrs. Sterrett that there was not a spill but due to the heavy rains there was more water in the roads more than normal.
Planting – Frank Etro will meet with Ken Flemming and the Sterrett to walk the area. Mrs. Sterrett indicated the best time for the meeting would be in the morning for Ken Flemming.
Frank Etro will call and set up a date and time.
Executive Session: Town Attorney Maureen Gilmore
Legal
Matters
Town
Council came out of executive session – no action taken.
Adjournment: 11:50 PM
Attachments are located in Town Office with Approved Minutes:
Engineer’s Report
Zoning Administrator’s Draft for Violations
of the Town Ordinance
Budget Worksheet FY ‘04
Bishopp Letter of Request to Credit Sewer
Amount on bill
Bills for Payment for June 5, 2003